Hotel Guestroom Casegoods RFQ Checklist
How many bedside tables does your hotel need? A king room may call for two, while a twin room may use one shared unit. Use this checklist to count your guestroom furniture, specify each piece and give factories the same information to quote against.
Count Your Casegoods by Room Type
Enter the number of king and twin rooms in your project. This example assumes two bedside tables in each king room and one shared table in each twin room. Check the allowances against your floor plans and list spare units separately.
Use whole numbers. Enter 0 for a room type you do not need.
| Casegood | Per king room | Per twin room | Total for 20 king + 12 twin rooms |
|---|---|---|---|
| Bedside table | 2 | 1 | 52 |
| Writing desk | 1 | 1 | 32 |
| Wardrobe | 1 | 1 | 32 |
If two units have different dimensions, finishes or opening directions, give them separate item codes before requesting prices.
Write One Line a Factory Can Price
Give each piece an item code and use it on the floor plan, drawing and bill of quantities (BOQ). Here is a sample line for the bedside tables in the king rooms.
| Specification | Example entry |
|---|---|
| Item code | NT-01 · King-room bedside table |
| Quantity | 20 king rooms × 2 units = 40 units before spares |
| Dimensions | W 550 × D 420 × H 520 mm |
| Construction | Freestanding unit with one drawer |
| Finish | Wood veneer to match the approved sample. Add the sample reference and revision date. |
| Hardware | Drawer runner and pull to be confirmed. Ask the supplier to identify the hardware included in its price. |
Agree the Details Before Sampling
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Finish and grain
Specify the substrate, surface material, grain direction and sheen. Give each supplier the same finish reference so you can compare like for like.
Explore Wood and Veneer Finishes -
Drawer hardware
Identify the runner, pull and opening clearance. If the hotel operator needs a particular hardware brand or a locally available replacement, include it in the RFQ.
View Furniture Hardware Options -
Fixing and installation
For a fitted desk or wardrobe, mark skirting, outlets and wall conditions on the elevation. Agree who takes final measurements, supplies the fixings and installs the unit.
See Technical Drawing Support
A Guestroom in Context: Le Méridien Maldives
Look at the bedside area first. Where will the drawer open, and how high should the table sit beside the mattress? Then look across the room. The lounge seat and occasional table may appear together in the photograph, but they need different specifications in a quotation.
Use the gallery as a visual reference, then mark the dimensions and clearances on your own room plan.
View the Maldives Project GalleryWhat Should I Send With My Furniture RFQ?
Can I start if my drawings are incomplete?
Yes. Start with the room count, a marked-up floor plan and reference images for the pieces you need. Mark any dimensions that still require a site check so the reviewer can distinguish confirmed specifications from working assumptions.
Can I get a price range before a detailed quotation?
An initial review can provide a preliminary price range based on the information available. A detailed item-by-item factory quotation is a paid service.
How do I compare delivery costs across suppliers?
Give each supplier the same delivery city and ask for furniture, export packing, freight and installation to be shown separately. Confirm who covers duties, unloading and delivery to site before comparing totals.
Send Your Guestroom Furniture Brief
Tell us where the project is, how many rooms you are furnishing and when you expect installation to begin. Include the casegoods you need and flag any drawings, finishes or hardware that are still under review.
“We’re furnishing 20 king rooms and 12 twin rooms in [city, country]. We need bedside tables, writing desks and wardrobes. Our room layouts are ready, the veneer finish is under review, and our target installation month is [month, year]. What would you need from us for an initial review?”