Hotel Furniture BOQ Template: Room-by-Room Quantity Guide

A hotel furniture bill of quantities is an itemized schedule of the furniture required for a hotel, organized by room type or area. It connects each item to a specification, unit of measurement and quantity, so the buyer and supplier can identify exactly what is being priced.

The BOQ usually forms part of a larger request for quotation. It does not replace detailed drawings, material approvals or the agreed supply contract.

Project terminology varies. Confirm whether your furniture package includes fixed joinery, mattresses, lighting, accessories or installation. An FF&E schedule may cover more than the furniture manufacturer's scope. ChiuChiu's hotel FF&E quotation support provides a starting point for discussing the furniture package.

Start with a confirmed room schedule. Multiply the quantity of each item per room by the number of rooms that use that exact furniture specification. Keep different room types and variants separate until their quantities have been checked.

On smaller screens, scroll the tables horizontally to see every column.

In this extract, BST-01 totals 160 + 100 = 260 pieces, provided both room types use the same specification. BST-02 remains a separate line with 80 pieces. The 160-piece King-room subtotal must not be mistaken for the total project requirement.

A furniture item code identifies a specific design and specification. Use the same code on the BOQ, quotation, drawing, sample label, inspection record and packing list. This prevents descriptions such as “nightstand,” “bedside cabinet” and “bedside table” from creating duplicate or ambiguous entries.

• BST-01: the standard bedside table used in the worked example.
• BST-02: a different bedside table specification for Deluxe King rooms.
• DSK-01 / LUG-01: writing desk / luggage bench.
• SOF-01 / DT-01: sofa / dining table, with their locations recorded separately.

Keep the item code stable when tracking revisions, and use a separate revision field such as Rev A or Rev B. If two sizes, finishes or handed versions will be ordered at the same time, assign distinct variant codes or suffixes. Do not overwrite one version with another under an identical reference.

Use one row per item specification and room type or area. For a manageable workbook, separate the room schedule, detailed BOQ, specifications and supplier quotation comparison into individual sheets connected by item code.

Copyable starter column list

Copy this comma-separated header into a spreadsheet and split it into columns. Add technical fields from the table above as your specification develops.

Room Type,Area,Item Code,Description,Unit,Qty per Room,Room Count,Base Qty,Additional Qty,Order Qty,Width mm,Depth mm,Height mm,Material,Finish,Drawing Ref,Drawing Rev,Sample Ref,Spec Status,Remarks

With this exact column order, the first data row uses H2 = F2 × G2 for base quantity and J2 = H2 + I2 for order quantity. In a spreadsheet, enter =F2*G2 and =H2+I2. For public areas, use an explicit area allocation; only use an area count of 1 when it accurately represents that row.

Extend the BOQ into a hotel FF&E schedule

Add supplier, quotation reference, currency, unit price, line total, approval status, sample status, production status and planned delivery date. Keep estimated dates separate from confirmed dates, and retain the location breakdown when preparing a consolidated order summary.

A quantity and a reference image are rarely enough to define a custom furniture price. Two similar-looking pieces can differ in core material, veneer, edge treatment, hardware, upholstery and construction. State the required specification and ask the supplier to flag anything that remains unconfirmed. If the design is still developing, review the scope of custom furniture project review before requesting production pricing.

Example specification: BST-01 bedside table

Dimensions

600 W × 450 D × 550 H mm — example design dimensions.

Construction

Plywood core with natural wood veneer; thicknesses and construction details to follow the referenced drawing.

Finish

Matte clear lacquer; finish reference WN-03, subject to sample approval.

Hardware

Soft-close drawer runners; specify the manufacturer / model or require the proposed equivalent to be identified.

Quantity

260 pcs in the worked extract: 160 for Standard King rooms and 100 for Standard Twin rooms; no additional pieces included.

Drawing

A-302, Rev A — illustrative reference.

Open items

Confirm material thicknesses, final hardware, finish sample and any cable-management or electrical interface before production approval.

Use the wood material reference library to discuss material options, then record the selected construction in the specification. “Wood finish” alone does not identify whether the item uses solid wood, veneer or another surface.

For upholstered furniture, add fabric or leather reference, color, upholstery construction and the performance requirements supplied by the project team. Where testing is required, state the applicable test method, edition, intended application and required evidence. A generic “fire-retardant” label is not a complete project specification.

Public-area quantities should come from the relevant layout, rather than the guestroom count. Record the area and drawing reference, and check each seating arrangement, table size and configuration.

• Lobby and lounge: list sofas, lounge chairs, coffee tables, side tables and consoles by location. State whether a sectional sofa is quoted per complete configuration or per module.
• Restaurant and bar: separate dining tables by size or seating capacity, and distinguish dining chairs from bar stools. Identify fixed banquettes and service counters if included.
• Meeting rooms: record conference tables, chairs and storage, including any requirements for folding, linking, stacking or cable access.
• Outdoor areas: keep outdoor items separate and specify the intended exposure and materials required by the project.

When an identical item appears in several areas, retain each area allocation and create a separate item-code summary for ordering. This keeps the total traceable to the layouts.

Send a coordinated set of documents with a clear revision and response deadline. Ask every supplier to acknowledge the same package, list missing information and separate proposed alternatives from the specified option. For the wider submission process, use our hotel furniture RFQ checklist alongside this quantity-planning guide.

1. Project brief: location, room count, areas in scope, project stage, delivery phases and quotation contact.
2. BOQ: editable spreadsheet with room or area allocations, item codes, quantities and units.
3. Drawings: furniture layouts and available plans, elevations, sections and detail drawings, with revision references.
4. Material and finish schedule: construction, upholstery, hardware and finish references, with approval status.
5. Reference images: linked to item codes and labeled as design intent where they are not production specifications.
6. Performance requirements: project-specific testing, documentation and acceptance criteria.
7. Delivery and installation scope: destination, target on-site date, access constraints, packing labels, unloading, assembly and installation responsibilities.
8. Quotation instructions: currency, unit prices, line totals, validity, payment milestones, lead-time assumptions and separately priced exclusions or options.

Identify the agreed delivery basis and named destination or port. Ask suppliers to separate goods, packing, transport and installation where relevant. ChiuChiu's furniture delivery information can help frame the delivery discussion; confirm the actual scope for your quotation.

A lower quotation may reflect a different material, a missing item or a narrower delivery scope. Check each supplier's response against the issued BOQ before comparing totals.

Common BOQ mistakes to catch before issue

• Totals without locations: retain the room or area breakdown so quantities can be checked.
• Mixed units: define what a “set” contains and avoid adding sets to individual pieces.
• Unspecified dimensions or materials: mark them as open questions instead of letting suppliers assume different solutions.
• Duplicate spares or mock-up items: show their allocation separately and agree whether they are additional.
• Conflicting revisions: issue a drawing register and revision log; request written clarification when drawings and the BOQ disagree.
• Unapproved changes: record quantity or specification changes and their price and schedule effects before authorizing them.

For inspection planning, review ChiuChiu's furniture quality control process and include the inspection stages and records you require in the agreed project scope.

After quotation, the BOQ remains a quantity and identity reference. Before production release, reconcile it with approved shop drawings, finish samples, mock-up decisions and the final order.

1. Review and clarify: resolve missing details and drawing-to-BOQ discrepancies.
2. Confirm the quotation: align quantities, specification revisions, exclusions and responsibilities.
3. Approve drawings and samples: record dimensions, materials, finishes and construction decisions.
4. Release production: issue the approved schedule and track subsequent changes.
5. Inspect and pack: connect inspection records and packing labels to the item code and destination area.
6. Receive and reconcile: check delivered quantities against the packing list and agreed order.